Overseas buyer checklist · project inquiry
A prefab tiny house RFQ should identify the exact model basis, intended use, destination conditions, included configuration and delivery boundary. This checklist helps a buyer request comparable written quotations and find open items before an order decision.
01 · Project definition
Describe the use before selecting a model
Start with the project, not a photograph. State how each unit will be used, who will occupy it, how many units are planned and whether the site will operate as a single installation or a phased development. These inputs help determine which questions must be closed before a supplier can prepare a useful quotation.
RFQ check: separate confirmed requirements from preferences. Mark any feature that is optional so the quotation can show its effect clearly.
02 · Model identity
Request a traceable model and layout version
Model names, images and configurations can change. Ask the supplier to identify the model family, exact version, quoted dimensions and dated layout used for the offer. The same identity should appear on the quotation, drawings and configuration schedule.
| Identity field | What to request | Reason |
|---|---|---|
| Model family | Published family name and a stable reference | Connects the quotation to the correct product route |
| Version | Model code, revision or quotation-specific identifier | Prevents an older image or layout from becoming the assumed scope |
| Dimensions | External dimensions, internal layout dimensions and transport condition | Supports site planning, access review and usable-space comparison |
| Layout | Dated floor plan with rooms, openings and principal fixtures marked | Provides a shared visual basis for clarifications |
| Visual finish | Named exterior and interior finish references | Turns colour or appearance preferences into written selections |
When a requested feature differs from the published basis, label it as a project-specific option and require written confirmation of feasibility, price and schedule effect.
System boundary: if the required unit is designed to fold or extend for transport, do not reuse this prefab tiny house RFQ as the technical evidence basis. Review the separate modular foldable cabin supplier due-diligence guide and request same-model folded/deployed proof.
03 · Destination inputs
Check the route, site and local interfaces
The unit must reach the destination and connect to the site. Provide the country, city or coordinates, expected climate conditions, access limits and basic site arrangement. Local approval, foundation and utility responsibilities should be identified rather than assumed.
- Destination and climateLocation, exposure, temperature range, wind or snow information where relevant, and any local requirement supplied by the buyer.
- Transport accessPort or delivery point, road width, height or weight restrictions, turning space and the final access route.
- Unloading and liftingAvailable equipment, lifting position, working area and the party responsible for the lift plan.
- Foundation interfaceSite levels, support arrangement, anchoring information and who completes local civil work.
- Utility connectionAvailable power, water, drainage and data interfaces, including connection location and responsibility.
- Local reviewRequired documents, reviewing party and any information that must be prepared or signed locally.
04 · Configuration schedule
Turn appearance and equipment into written line items
A quotation is easier to compare when configuration is grouped by system. Ask each bidder to state the quoted specification, brand or performance basis where applicable, quantity, included status and available alternative.
| Configuration group | Items to clarify | Required quotation response |
|---|---|---|
| Exterior | Wall and roof finish, colour, windows, exterior doors, shading or external features | Written finish reference and included quantities |
| Interior | Wall, ceiling and floor finishes; internal doors; fixed storage and visible trim | Room-by-room inclusion and material reference |
| Bathroom | Sanitary fixtures, shower, fittings, ventilation and water-heating boundary | Fixture schedule and connection requirements |
| Kitchen or utility area | Cabinetry, worktop, sink, appliances and buyer-supplied items | Included equipment list and excluded loose items |
| Electrical | Voltage and frequency basis, distribution, lights, sockets, switches and external connection | System basis, point schedule and interface location |
| Plumbing | Internal water and drainage lines, connection points and protection requirements | Diagram, connection size or location and site-work boundary |
| Comfort equipment | Heating, cooling, ventilation and control devices when requested | Equipment identity, quantity and installation boundary |
RFQ check: a mood image can guide style, but the written finish and equipment schedule should control the quotation.
05 · Delivery boundary
State what arrives and what remains on site
Unit supplyExact model version, included configuration and work completed before shipment.
PackingProtection method, loose-item list, package identification and loading arrangement.
TransportDelivery term, named destination, freight inclusion and transfer-of-responsibility point.
Destination handlingCustoms, unloading, temporary storage, lifting and movement to the final position.
Site completionFoundations, fixing, sealing, utility connection, testing and local finishing.
SupportDrawings, instructions, remote guidance or site service only when specifically listed.
Ask the quotation to mark every group as included, excluded, optional or by others. A clear boundary also helps the buyer obtain realistic local quotations for the remaining work.
06 · Document control
Connect the quotation, drawings and final selection
- Quotation scope scheduleIncluded items, exclusions, options, quantities, assumptions and commercial validity
- Model and layout sheetVersion, dimensions, room arrangement, openings and principal fixed equipment
- Configuration scheduleExterior, interior, bathroom, utility, electrical and plumbing selections
- Interface drawingSupports, fixing points, lifting references and utility connection locations
- Packing and shipment listUnit identification, loose parts, packages and included shipment documents
- Change registerRequested revision, agreed response, cost effect, schedule effect and approval date
Give one person responsibility for maintaining the current selection set. When a change is approved, update the quotation scope, drawing and configuration schedule together.
07 · Quotation comparison
Compare equivalent versions and responsibilities
- Confirm model identity. Compare the exact version, dimensions and layout.
- Normalise configuration. Mark upgrades, omissions and buyer-supplied items.
- Compare the delivery boundary. Add destination handling and site work that remains outside the price.
- Review documents and interfaces. Check whether the site team receives the information it needs.
- Identify assumptions. Resolve differences in destination data, quantities and local requirements.
- Record the final basis. Attach the accepted layout, schedule and clarifications to the order documents.
08 · Copy-ready brief
Prefab tiny house RFQ template
Project and use: [project type, intended use, occupancy and operating plan]
Quantity: [initial units, later phases and repeated or mixed layouts]
Destination: [country, city/coordinates, climate and local requirements]
Model basis: [published family, preferred version, dimensions and dated layout]
Configuration: [exterior, interior, bathroom, utility area, electrical, plumbing and comfort equipment]
Site: [layout, access, lifting area, supports, anchoring and utility connection points]
Delivery boundary: [packing, delivery term, destination handling, installation and support]
Documents: [quotation schedule, drawings, interface information, packing list and change register]
Commercial request: [currency, destination, required timing, validity and response deadline]
Attachments: [site plan, access notes, reference images and local requirement documents]
Send a defined inquiry
Mark confirmed inputs and open items so the written response can separate the base scope from options.
Practical questions
Prefab tiny house RFQ questions
Can a buyer request a quotation before choosing a final layout?
Yes. Identify the preferred model basis and ask the supplier to separate the base quotation from layout-dependent options. Do not treat a preliminary total as a final comparable price.
Why should the model version appear on every document?
It keeps the quotation, layout and configuration tied to the same reference. This reduces disputes caused by screenshots, older brochures or unnamed revisions.
Who should confirm local approval requirements?
The RFQ should name the responsible party. Requirements vary by destination, so the buyer should provide known local requirements and confirm the review route with the appropriate local professionals or authorities.
How should optional equipment be quoted?
List each option with its identity, quantity, price effect and any effect on transport, connections or schedule. Avoid a single upgrade allowance with no item schedule.
Editable prefab tiny house RFQ brief
Record the selected model and revision, base configuration, options, utility connections, packed size, transport and local work in one supplier response.
Download the prefab tiny house RFQ brief (TXT)
YINONG product-family route: prefab tiny house selection.
